top of page

Privacy Policy
 

Harberton Parish Hall

Last updated: 26 October 2026
 

1. Who we are

Harberton Parish Hall is a community venue available for local activities, meetings, celebrations and private hire.

We respect your privacy and are committed to protecting any personal information you share with us.

For the purposes of UK data protection legislation, the organisation responsible for your personal information is [insert the hall's legal operating organisation or management committee name].

For privacy enquiries, please contact: Liz Fearn, Chair of the Management Committee

Email: harbertonparishhall@outlook.com

Postal address: [insert correspondence address]
 

2. Information we collect

Depending on how you contact us or use our services, we may collect:

  • Your name and contact details, including email address and telephone number.

  • Information you provide when enquiring about or booking the hall.

  • Details relating to bookings, payments and correspondence.

  • Basic technical information generated when you visit our website, such as your IP address and browser information.

We only seek information reasonably necessary to respond to enquiries, administer bookings and operate the hall.

​

3. How we use your information

We use personal information to:

  • Respond to enquiries and requests for information.

  • Arrange and manage hall bookings.

  • Communicate with hirers about their bookings.

  • Maintain appropriate financial and administrative records.

  • Operate, maintain and protect our website.

  • Meet our legal and regulatory obligations.

We do not sell your personal information.
 

4. Our legal basis for using your information

Under UK data protection law, we rely on the following lawful bases, as appropriate:

Contract: To arrange and fulfil hall hire agreements or take steps towards a booking at your request.

Legitimate interests: To respond to general enquiries, manage the hall's activities and maintain appropriate administrative and security arrangements, where these interests are not overridden by your rights.

Legal obligation: To comply with applicable accounting, financial and other legal requirements.

Consent: Where we specifically ask for your permission, such as for optional cookies or marketing communications, if applicable.
 

5. Sharing your information

We may share relevant information with authorised members of the hall's management committee or people responsible for administering bookings.

We also use service providers where necessary to operate the website and communicate with visitors.

Our website is built and hosted using Wix, which may process technical and other website-related information on our behalf.

We do not share personal information with unrelated third parties for their own marketing purposes.

​

6. Cookies and website information

Our website uses cookies and similar technologies to support its operation, security and functionality.

Some cookies are essential for the website to work correctly. Others may be used for analytics or additional features, depending on the services enabled.

Where required by law, we will ask for your permission before using non-essential cookies.

You can also manage cookies through your browser settings.

For further information about the Wix platform, please visit:

https://www.wix.com/about/privacy
 

7. How long we keep your information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected.

Booking and financial records may need to be retained for longer periods to meet legal, accounting or administrative requirements.

General enquiries that do not result in a booking will not be kept longer than necessary.

We securely delete or dispose of information when it is no longer required.
 

8. Keeping your information secure

We take reasonable steps to protect personal information against unauthorised access, loss, misuse or disclosure.

Access to booking and administrative information is limited to those who need it for the management of the hall.

​

9. Your rights

Under UK data protection law, you may have the right to:

  • Request access to the personal information we hold about you.

  • Ask us to correct inaccurate information.

  • Request deletion of your information in certain circumstances.

  • Object to or restrict certain uses of your information.

  • Request transfer of your information where applicable.

  • Withdraw consent where processing relies on consent.

To exercise these rights, please contact us using the details above.

If you are unhappy with how we handle your personal information, you can also contact the Information Commissioner's Office (ICO):

https://ico.org.uk/
 

10. Changes to this policy

We may update this privacy policy to reflect changes in our activities, website or legal obligations.

The latest version will always be available on this website, with the date of the most recent update shown above.

bottom of page